Job Openings >> Office Coordinator for Assisted Group Living
Office Coordinator for Assisted Group Living
Summary
Title:Office Coordinator for Assisted Group Living
ID:1518
Schedule:Full time
Location:Corporate
FSL Location:Corporate (12thSt&Thomas)
Description
The Office Coordinator provides administrative support for all AGL programs.  This position collects and manages departmental data, coordinates all office functions and serves as first responder for problem resolution and interfaces with both internal and external sources to facilitate communication and day to day operation. This position oversees the daily operation of the medical records department. This position provides office support services for the Assisted Group Living Program.  The Office Coordinator ensures that supplies, materials which are necessary for both field operations and administrative functions are available for staff to properly conduct their business.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Works cooperatively with the accounting department to track, review and coordinate all authorizations for service with the AGL home census reports.
  • Is responsible for the development and maintenance of confidential client records in the Electronic Medical Records system.
  • Assists with monitoring and compiling of data related to quality management
  • Compiles and reviews all departmental data reports.
  • Data entry functions, copying, scanning and filing functions for department
  • Purges departmental files as required, prepares files for storage and tracking all stored documents for required time frames ( per contract requirements)
  • Provides copies of documents and reports upon request of referral sources
  • Monitors use and distribution of client records to maintain confidentiality
  • Organizes and compiles all departmental supply purchases for approval
  • Distributes and tracks all supply fulfillment requests by staff.
  • Receives and responds to issues of concern as appropriate from field staff, clients, family members, case manager, public fiduciaries, guardians etc.
  • Organizes and manages all aspects of data collection: input, filing, confidential review and archival of closed records
  • Prepares correspondence and reports for clinical team members and field staff.
  • Assists Executive Support Manager with organization and revision of all regulatory and contractual changes as related to the AGL program and revision of the AGL policy and procedures as necessary
  • Coordinates all meeting schedules and room assignments forAGL meetings and classes
  • Monitors and coordinates all home inspections and repairs visits: fire, safety, vendors, etc.
  • Receives all incoming work orders from the homes and submits to the Executive Support Manager for referral, approval and resolution.
  • Responsible for creating and producing the departmental newsletter quarterly.
  • Other duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES:
        Minimum Required
  • Ability to read, write and communicate effectively in English
  • Ability to work cooperatively with a variety of staff and outside organizations
  • Ability to understand and work with multiple line telephone systems, computer programs ie Excel, Word, Access, Share Point, Electronic Medical Records etc.
  • Operate a ten key calculator and possess basic mathematics skills.
  • Working knowledge of HIPAA rules, medical records standards and regulatory agency requirements.
  • Must not have any restrictions for physical work for which reasonable accommodation cannot be made.
        Preferred
  • Excellent interpersonal skills
  • Excellent computer skills 
WORK EXPERIENCE AND EDUCATION
        Minimum Required
  • High School Diploma or GED
  • 21 years of age
  • Three years Medical Records Experience
        Preferred
  • Experience in Medical office/environment
GREAT Benefits:  Medical, Dental, Vision, Life, FSA, 403(b), EAP, Wellness Program, PTO and 10 Paid Holidays
 

***Military Personnel Encouraged to Apply.***

 Proud to be a Mature Worker Friendly Certified Employer through the Governor's Council on Aging.

 FSL is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. DFWP. FSL believes that diversity leads to strength. 

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