Job Openings >> Administrative Assistant
Administrative Assistant
Summary
Title:Administrative Assistant
ID:1788
Schedule:Full time
Location:Corporate
FSL Location:Corporate (12thSt/Thomas)
Description

STATEMENT OF WORK:

Under the supervision of the Administrative Services Manager, the Administrative Assistant is responsible for a wide range of clerical and administrative tasks.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assists the Administrative Services Manager, along with program directors through administrative and clerical support.
  • Coordinates office functions by organizing and streamlining office procedures.
  • Maintains licenses, permits, and agreements for FSL corporations/staff.
  • Ensure contract documents received for all FSL corporations and programs are signed, mailed, and filed appropriately (to include electronic and hard copy filing).
  • Compiles data, statistics and procedures in preparation for meeting and/or presentations.
  • Attend meetings to take minutes; submit transcribed/typed minutes for review, as necessary.
  • Creates documents, i.e. letters, flyers, using the Microsoft Office Suite, as needed.
  • Types and distributes correspondence, e.g. donation, contract letters.
  • Research, using internet to assist with Request for Proposals.
  • Updates/Creates forms.
  • Serves as a back-up to Corporate Receptionist.
  • Meters and sends outgoing mail, sorts and distributes incoming mail, as necessary.
  • Organizes internal functions, potlucks, fundraisers, etc.
  • Uses office equipment (e.g., copier), to complete tasks.
  • Prepares documents for storage.
  • Complete tasks as assigned in a timely manner.
  • Other duties as needed.

 

KNOWLEDGE, SKILLS AND ABILITIES:

Minimum Required:

  • Strong Organizational and administrative skills
  • Taking and transcribing meeting minutes
  • Works independently with minimal supervision
  • Strong people skills
  • Strong analytic skills with ability to create meaningful presentations from raw data
  • Ability to compose correspondence
  • Advanced Knowledge in creating documents using Microsoft Office Suite products, i.e.,  Word, Excel, PowerPoint
  • Dependable and able to make sound decisions
  • Must not have any restrictions for physical work for which reasonable accommodation cannot be made

 

Preferred:

  • Extensive working experience in aforementioned skills

 

WORK EXPERIENCE AND EDUCATION:

Minimum Required:

  • High school diploma
  • 4 - 6 years’ experience in an office environment performing advanced administrative duties.
  • Advanced knowledge of Microsoft Office Suite products, specifically Word, Outlook and Powerpoint.
  • Must type at least 40 WPM
  • Must have valid driver’s license with own transportation

       

Preferred:

  • 2+ years of college
  • 6+ years’ work experience in an office environment with 2 years advanced administrative duties. 

Full Time with Benefits: Medical, Dental, Vision, Life, FSA, HSA, 403(b) retirement plan, EAP, Wellness, 10 Paid Holidays and Paid Time Off.

  
The Foundation for Senior Living (FSL) is an Equal Opportunity/Affirmative Action Employer, M/F/D/V.  DFWP. FSL believes that diversity leads to strength.
Proud to be a Mature Worker Friendly Certified Employer through the Governor's Advisory Council on Aging                                                                          
***Military Personnel Encouraged to Apply.***

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